(Ship Room Raters Project) Work Plan

Memo

To:              Dr. Carla Kungl

From:          Ship Room Raters

Subject:       Work Plan

Date:           October 2, 2009

Purpose

The purpose of this memo is to provide you with our work plan pertaining to the development of a website for Ship Room Raters. The website is primarily intended for students at Shippensburg University seeking off-campus housing. We will discuss the topic we have chosen for the website, our time schedule represented by a Gantt chart, a list of our group’s policies, and a job description of our project leader.

Our Topic

The project we decided to undertake for our website is to provide housing resources to the freshman class of Shippensburg University for after their first year when they are hunting for new apartments. Our reasoning for this is because when we were freshman, we thought it would have been useful to have a website that offers student reviews about housing units around campus. In order to accomplish our goal of providing these resources, we conducted informal research in order to determine the most popular off-campus housing units. 

Later we are going to survey students who live in these units and use that information to develop our website. Based on questions ranging from cleanliness, location, security, and others, we will provide a thorough resource for all potential tenants. 

We anticipate that the website will have an overview map of the town with the locations of major apartments and townhouses sectioned off. The website will focus on three specific student housing communities, which will be represented in our individual pages. This will allow those who visit the site to compare and contrast them at the click of a mouse.

Project Activities

To best illustrate our planned project activities, we will include within this document a Gantt Chart. (Fig. A) We also have attached our full work schedule. (Table 1)

Figure A. Gantt Chart

Task

Date of Tasks

Work Schedule

Create Logo/Letterhead

Draft Work Plan

Proofread Work Plan

Submit Work Plan

Gantt Chart

Secondary Research

Primary Research

Draft Proposal

Proof Web Proposal

Submit Web  Proposal

Create Survey

Distribute Survey

Home page design

Draft Indiv. Websites

Usability checks

Prepare for Presentation

Presentation

Weeks

1

2

3

4

1

2

3

4

1

2

3

4

1

2

3

4

September

October

November

December

(The lightest shade of grey represents beginning the task. As progress is made, a darker shade is used. Black expresses completion of the task.)

Group Policies

Below is the list of our group policies:

·         A team member must provide ample notification to the group leader if they are to miss a meeting.

·         The work must be completed on the date it is due.

·         If deviant behavior continues to happen from a group member, the professor will be notified to allow for further discipline.

·         If a general consensus cannot be met within the group, then it will be settled by flipping a coin.

·         Before work is submitted, the group as a whole must proof-read it.

·         If anyone has a problem with another group member, the group leader must be notified first.

Project Leader: Mike Edwards

The job of the group leader is to keep the group on task, as well as lead meetings, coordinate communication amongst the group members, and be the liaison between the group and the professor. The group leader for our group will not assign any work to group members. The group will handle all assignments as a team.

Table 1. Work Schedule

Name of Project:         Ship Room Raters       (Proposal for Website)          

Principal Reader:         Dr. Carla Kungl                                 

Group Members:         Mike Edwards, Beth Weyer, Robert (Bobby) Wood

Milestones		Responsible Member	Hours	Status			Completion / Due Date
*PRESENTATION		All	15 min.				Fri. December 11
Prepare for presentation		All	3 hours				Thr. December 10
*MEMO: USABILITY SUGGESTIONS		Individual task	.5 hours				Mon. December 7
*USABILITY STUDIES		All	1 hour				Wed. December 2
*DRAFT INDIVIDUAL WEBSITES		Individual task	2 hours	In progress			Mon. November 30
*SUBMIT HOMEPAGE DESIGN		Bobby		Complete			Fri. November 6
Homepage Design		Bobby	3 hours	Complete			Mon. October 26
Compile Research		Mike	1.5 hour	In progress			Thr. November 5
Distribute Survey		All	1 hour	Complete			Thr. Ocotober 29
Revise Survey		Beth & Bobby	.5 hour	In progress			Mon. November 2
Create Survey		Bobby	.5 hour	Complete			Mon. Oct 26
Primary Research		All	3 hours	Complete			Wed. November 4
Secondary Research		All	1 hour	Complete			Wed. November 4
*SUBMIT WEB PROPOSAL		Mike		Complete			Wed. October 28
Proofread Proposal & make corrections		All	3.5  hours	Complete			Fri. October 23
Draft Proposal Sections		All assigned separate sections	2  hours	Complete			Wed. October 21
Updating Gantt Chart                                     Initial Creation of Gantt Chart		Beth                  Bobby	1 hour       1hour	Ongoing			Submit w/ each assignment
*SUBMIT WORK PLAN		Mike		Complete			Fri. October 2
Proofread Work Plan		All	30 min.	Complete			Mon. September 28
Draft Work Plan		Mike	1 hour	Complete			Wed. September 23
Logo, Letterhead, Bus. Name		Beth & Bobby submit ideas	1.5 hours	Complete			Mon. September 28
Work Schedule		Beth	1 hour	Ongoing			Submit w/ each assignment
Progress Reports		Responsible Member		Status			Date
Status Report		Bobby & Beth		Complete			Wed. November 18
Meetings	Agenda		Location		Hours	Date		Time
Meeting 4	Status Report		Library		2hours	Mon. Nov. 16		9:00 pm
Meeting 3	Edit Web Proposal		Dr. Kungl’s Office		20 min	Mon. Sept. 26		10:00 am
Meeting 2	Finalize Work Plan, letterhead, and Gant Chart		Library		1	Wed. Sept. 30		5:00 pm
Meeting 1	Draft: Work Plan, Gant Chart, Work-Schedule, Creative		Library		1.5	Wed. Sept. 23		5:00 pm
	Notes Project Leader: Mike Edwards Webmaster: Bobby Wood Creative Design: Beth Weyer